Dictionary Setup – Properties

The Dictionary Setup in DocView defines a list of reference values used for validating or auto-filling data during document processing.
This setup allows the system to reference external data (like currency codes, vendor names, etc.) to improve data accuracy and consistency.

Dictionary Setup Properties

Name

• Example: DI_Currency
• Unique name/ID of the dictionary.
• Used to reference this dictionary during Field Setup to link a field to a list of valid values.
• Naming convention: Usually starts with DI_ to indicate it’s a dictionary item.

File Name

• Example: S:\DocviewShare\MasterData\Dictionary\Currency_ISO.txt
• Path to the actual dictionary file.
• The system reads this file to load the dictionary values (typically .txt with rows and delimiters).

Column Delimiter

• Example: Comma (,)
• Character used to separate values in the dictionary file.
• Common delimiters: Comma (,), Tab, Pipe (|).
• Correct delimiter is required for proper preview display.

Auto Update if New Version Available

• If checked, the system automatically reloads the dictionary when a newer version of the file is found.
• Ensures the latest data is used, especially in multi-user environments.

Read File Button

• Reads the content of the specified dictionary file and loads it into the table view.
• Useful when changing files or manually reloading updated values.

Reset Button

• Restores the dictionary to its last saved or default state.
• Use if incorrect changes were made or the wrong file was selected.

Total Records

• Example: 162
• Displays the number of entries loaded from the file.

Preview Table

• Shows the actual values from the dictionary file.
• Each row represents an entry (e.g., currency codes like AED, AFN).
• Helps verify that correct data is loaded.