Our document management system features smart invoice processing, automating data extraction and validation to enhance accuracy and efficiency.
Incoming invoices are gathered and converted into a digital format. Whether suppliers send paper bills or electronic files, each invoice is captured by scanning or direct upload. This ensures that all documents are standardized electronically for consistent processing.
Advanced OCR and machine-learning tools automatically identify and pull key information from each invoice. Essential details like invoice numbers, dates, and totals are captured without manual entry. This streamlines the process and reduces human error by extracting data directly from the invoices.
Once the data is extracted, the invoice information goes through a verification process. The system cross-checks the details against internal rules and policy requirements to confirm accuracy and compliance. Any discrepancies or missing information are flagged for review, ensuring reliable and consistent data.
The invoice then moves through a structured approval chain where it is reviewed by the appropriate personnel. Designated staff verify the details and authorize payment according to predefined business rules. This step provides oversight and ensures that every payment is approved by the right stakeholders.
After approval, the invoice is securely stored in a centralized document management system. All finalized invoices are organized in a central repository, making future retrieval easy and reliable. This secure archive ensures that records remain accessible for audits, reporting, or vendor inquiries.
Automated invoice processing that extracts and validates data for faster, error-free workflows.
Utilizes OCR and artificial intelligence to accurately extract vital invoice details like dates, vendor info, and totals.
Built-in checks ensure extracted data aligns with business logic and compliance standards—no manual review needed.
Invoices are automatically directed to the appropriate stakeholders for approval, with full support for multi-level workflows.
Fine-tune scanning parameters like resolution and color to ensure crisp, clear images. Perfect for professional-quality outputs.
Enjoy top-tier quality at unbeatable value—no setup fees, just one simple monthly subscription.
Invoices are securely archived with full audit trails and advanced search, giving you control and visibility at all times.